Our Accounts Payable Services are designed to ensure controlled, accurate, and efficient management of all vendor invoices and liabilities, leading to better cash flow control and stronger vendor relationships. The service encompasses the full payment lifecycle, starting with meticulous Invoice & Payment Processing, which includes accurate coding and documentation of all vendor invoices, bills, and subsequent payments.
A major focus is on internal control and risk mitigation through the implementation of Purchase Order & Matching Controls. We perform two-way and three-way matching of purchase orders, invoices, and receiving documents to ensure accuracy and prevent financial discrepancies. We also manage the flow of funds through scheduled Check Run & Payment Cycle Management with controlled approval workflows, in addition to dedicated support for Credit Card & Debit Card Accounting.
To provide granular financial data, we perform accurate Job, Property & Department Cost Allocation for all expenses within construction and real estate operations. For oversight, we provide ongoing Payables Aging & Liability Tracking and regular Accounts Payable Reporting for cash management. Our compliance support includes essential Vendor Setup & Master Data Management, Vendor Compliance & Documentation Tracking, and the critical 1099 Preparation & Vendor Reporting to meet all regulatory requirements.
Entry and processing of vendor invoices, bills, and payments with accurate coding and documentation.
Two-way and three-way matching of purchase orders, invoices, and receiving documents to ensure accuracy and control.
Allocation of expenses to the appropriate job, property, cost center, or department for construction and real estate operations.
Review and processing of utility bills within the accounting system, including service period validation and usage review.
Ongoing monitoring of accounts payable aging, outstanding liabilities, and due-date tracking.
Scheduled check runs and payment processing with controlled approval workflows.
Preparation of regular accounts payable reports to support cash management and vendor oversight.
Recording and reconciliation of credit card and debit card transactions across accounts and cost centers.
Processing of employee travel and entertainment expense reimbursements in accordance with company policies.
Periodic reconciliation of vendor statements to ensure accurate balances and resolution of discrepancies.
Setup and maintenance of vendor records within the accounting system, including documentation and payment details.
Tracking of vendor and subcontractor compliance documentation, including insurance certificates and statutory requirements.
Coordination with vendors to address billing questions, payment inquiries, and account issues.
Preparation and issuance of Form 1099s and related vendor reporting in compliance with regulatory requirements.
